Product Description

Create On-Line Medical Records

For healthcare organizations, managing patient records has emerged as a real challenge. Without flawless patient information, insurance companies may not pay you. The government wants patient records to be more secure. And these records - walls of paper charts - can take a lot of time to find, and a lot of space to store.

Instead of the frustrating filing and retrieval of paper medical records, you can create on-line patient charts with InfoIntegrity, a medical imaging software system with unsurpassed features. InfoIntegrity scans and categorizes medical documents automatically, with minimal operator assistance.

With InfoIntegrity You'll Find:

• On-line patient records are easily retrieved and stored
• No wait for charts to be pulled, no missing or misfiled documents
• Reduced cost and improved office operations
• Dependable and verifiable record security
• Access to records from any monitor in your office or from a remote site
• An integrated database of all patient records

Minimal Handling, Maximum Efficiency

InfoIntegrity is a sophisticated scanning system. Existing patient charts or new documents are entered into the system by scanners that recognize and index all types of medical documents.

Whether a document is delivered by mail, fax or is generated in-house, it is easily filed and retrieved electronically by InfoIntegrity. Moreover, InfoIntegrity streamlines the processing of chart-related work items such as scheduling, referrals, correspondence and more.

Your staff handles paper documents only during initial sorting. After placing documents in the scanner, your staff is free to move onto other tasks. InfoIntegrity automatically classifies each scanned document, sending it to the correct patient file and to the appropriate physician's new mail slot for viewing at his/her convenience.

Scanned patient charts are stored on an "image server", a dedicated computer that serves the entire office and any remote sites. Instead of a roomful of charts (or more), your records fit in a small closet. And we mean all of them.

Improving Work Flow

InfoIntegrity not only improves record storage and retrieval, it streamlines how work flows in your office. Some scanned documents (referrals, prescriptions, test results, etc.) require further attention and/or action. These documents are routed electronically to the appropriate physician and/or staff member person. They then appear on an electronic "work list" in that person's mail slot.

Additionally, InfoIntegrity can automatically route documents according to a characteristic such as the patient's last name, the primary insurance, the line of business, or the date of the encounter. A user can manually direct a scanned document to a specific work list. Work lists can be defined by person or by function.

Work Lists Allow You To:

• Indicate progress on a work item using status flags and comments
• Maintain an audit trail of the actions performed on each work item
• Control the actions allowed on a work item with processing results

Printing, Faxing And Email

Once documents are scanned into the system, they become part of a comprehensive image database. They can be printed from any laser printer on the network, faxed electronically or sent via email.

InfoIntegrity lets you use templates for frequently needed letters and forms. Once completed, a letter or form is automatically routed to the appropriate patient chart.

InfoIntegrity can include a fax engine, which allows remote sites to fax in documents for inclusion in the image database. If required, automatic form recognition and barcode identification can be applied to faxed-in documents, just as with scanned documents, as described below.

Barcode Identification

InfoIntegrity includes a barcode recognition engine and allows many uses of barcodes. Barcodes are used to automatically identify patients, dates of service, form types and work lists. For example, barcodes are commonly used to identify patients when back-scanning old charts, to route items to work lists when processing mail, or to identify form types when barcodes are preprinted on forms.

Forms Are Automatically Recognized & Indexed

Another great productivity feature of InfoIntegrity is its ability, as part of the scanning process, to automatically recognize and index different form types. With other document imaging systems, the user often has to manually enter the form type for every page.

To automatically recognize forms, InfoIntegrity uses OCR (Optical Character Recognition) and a sophisticated Pattern Matching Algorithm to compare word patterns found on each page against patterns in the forms database.

Indexing images by form type allows a user to rapidly retrieve a desired document. Forms types can also be used to selectively access information such as lab results or office notes. OCR can also extract other data from scanned documents, such as patient or service date information.

Security And Audit Trail

InfoIntegrity stores images in the Windows NTFS file system, which allows control of image access by the powerful Windows Server security system.

Independently of NTFS, InfoIntegrity maintains an audit trail detailing whenever documents are accessed. InfoIntegrity allows control of document access at the levels of document type and form type. InfoIntegrity also allows specific documents, or specific pages in documents, to be "locked down" so that access is prohibited without a special administrative password.

Works Easily With Your Billing System

InfoIntegrity is designed to work seamlessly with whatever billing system you already use. We "image-enable" your billing system. To access a patient chart, you simply look up the patient record in the billing system window, and then click in the InfoIntegrity window to browse the images. The information in the billing system window drives the InfoIntegrity software.

The InfoIntegrity viewer automatically identifies the patient using a software technique called "screen scraping". When a patient's information is opened in the billing system window, the user can then immediately view the patient's online chart documents in the InfoIntegrity window.

No Need To Type Data Twice

As a result of the tight integration between InfoIntegrity and the billing system, you never need to double-key the patient data. Many other document systems insist that users re-enter information already present in your billing software. This can make scanning documents extremely labor-intensive, and can lead to a dramatic loss of scanning productivity. InfoIntegrity totally avoids such problems by its image-enabling approach.

Storage And Back Up

Records are typically stored in the image server on mirrored hard drives. Mirroring means that, if one hard drive fails, the system stays up and running while the failed hard drive is fixed. Alternatively, very large storage situations may dictate that records are stored on other devices such as large disk arrays. Information is normally backed up to removable hard drives as well.

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